Join the Team.

Who are we hiring?

In addition to providing diversified administrative support to the Sphere Finance team, this position offers duties with and exposure to various finance segments including Production Finance, Corporate Finance and Controllership. The Senior Administrative Assistant will also serve as a point-of-contact for Accounts Payable and Production.

What will you do?

• Primarily provides administrative support to SVP, Finance including answering phones, managing calendars, arranging travel, and completing expense reports. Reviews all communication for appropriate follow-up.
• Work collaboratively and efficiently with other Executive & Administrative Assistants to ensure all team members have necessary information.
• Facilitate Accounts Payable process, from vendor setup and invoice processing to ad hoc vendor inquiries and payment requests.
• General Ledger reporting, from creating and running ledger reports and reconciliations.
• Manage document archiving and improving internal processes.
• Completes monthly production bank reconciliations.
• Coordinates and tracks production funding.
• Various ad-hoc projects to support company initiatives.
• Manage sensitive, highly confidential, and proprietary information with discretion.
• This individual will occasionally need to be available outside of normal business hours to accommodate required schedules.

What do you need to succeed?

• Candidates must have a minimum of 5+ years hands on experience expediting projects in support of a Senior executive in a complex organization, preferably within the tech, media, or entertainment industries.
• Candidates should be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.  
• Experience managing a highly changeable calendar with extreme tact and diplomacy.  
• Demonstrated ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large, matrixed organization.  
• Able to maintain confidentiality and professionalism at all times.  
• Strong judgment, decision making, time management, and prioritizing skills. 
• Must be energetic, positive, outgoing, and resourceful.
• Highly proficient in Microsoft Outlook, Excel, Word, Slack, and PowerPoint.

Special Requirements

• Light travel possible in this role

#LI-Hybrid